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The JK Moving Blog

Commercial Office & Business Moving Checklist

moving checklist

4-12 Months Before the Move

  • Choose your company’s internal move coordinator
  • Select an IOMI® certified relocation company
  • Keep things in mind like identifying items needed for the new space and assess any modifications or renovations
  • Select needed suppliers and contractors
  • Share this moving checklist with your colleagues

12 Weeks Before the Move

Identify and label materials to be moved, recycled, or donated

8 Weeks Before the Move

Identify and update company subscriptions, mailing addresses, and stationery.  Move archive files and documents to a storage facility

6 Weeks Before the Move

Determine employee office and seating assignments at the new location.

4 Weeks Before the Move

  • Instruct employees to identify personal items to take home
  • Clean and pack common areas
  • Identify which areas and staff require packing assistance
  • Receive file and storage area labels from your relocation company
  • Give your relocation company a point of contact for the move period
  • Host an “All Hands” staff meeting about the move and schedule move training sessions.

2-3 Weeks Before the Move

  • Conduct move training and distribute move packs for employees who did not attend the “All Hands” meeting
  • Verify that all personal items have been removed

1 Week Before the Move

  • Continue packing all areas
  • Conduct the final walk-through with the relocation company: verify packing is complete, inspect labeling, and verify that file cabinets, refrigerators, and pantries are empty

Day of Commercial Business Move

  • Collect all office keys
  • Double-check that cabinets are empty
  • Provide final reminder to staff to take home any personal items and laptops
  • Be present to guide the Crew about placement of boxes and furniture
  • Check each item off the inventory list

First Post-Move Business Day

  • Encourage staff to prioritize unpacking and note any concern
  • Work with your relocation company on any issues

Commercial Office & Business Move Checklist Summary

Moving an entire office’s worth of supplies, people, and more can be daunting, but if you keep these important tips in mind, your move will be made infinitely easier. It helps that office moving companies will be able to assist you in packing and unpacking all of your equipment. Some companies even provide additional services like junk disposal to help ease the load off your shoulders. Check out JK Moving’s commercial moving services here!