Commercial Moving

Renovation in place: Update your workspace without moving

On the surface, commercial and residential renovations may appear similar—both involve updating and renovating an occupied space and often completing a renovation without relocating. The difference between commercial renovation and home renovation projects involves how the rooms are used.

Below is a brief step-by-step guide to planning your commercial renovation projects or projects that create updates and improvements for occupied spaces used for business purposes.

What is renovation in place?

Renovation in place is an approach to renovations, eliminating the need to vacate. The system allows businesses to transform their spaces without moving. The key behind this strategy for renovation is to empower companies to maintain smooth operations during renovations. It is an approach designed for constantly occupied areas, like commercial buildings. Planning a renovation in place is the best way to update your space because it is a cost-effective approach that minimizes disruption in business operations.

How to renovate your business without moving out

  • Renovation in place - planningAssessment and planning: Start with evaluating the space being renovated and plan for the project.
  • Objectives and timeline: Set clear goals for the renovation and make a timeline.
  • Phases: Renovation in place works best in stages. Instead of a complete overhaul, establishing manageable phases of the project helps operations run smoothly throughout the project.
  • Plan/schedule clearing of areas: If you need to clear the space, plan to relocate equipment or assets during the renovation.
  • Flexible work hours: When possible, work with your contractors to plan for some of the work during off-business hours.
  • Safety protocols: Ensure customers and staff are safe during the renovation project by establishing safety protocols with your staff and contractors.
  • Temporary partitions: Using temporary partitions can separate the renovation area from operational areas.
  • Communication: Maintain open lines of regular contact with staff and contractors. It is also important to communicate with customers who continue to use your commercial space, placing signs or sending informative emails about plans and progress.

The pros and cons of renovation in place

  • Minimized downtime: The primary advantage is that your business keeps running. There’s no “Closed for Renovation” sign, which means no significant revenue loss.
  • Cost-efficient: Think about the costs associated with moving – packing, transporting, leasing a new space, and then setting everything up. Renovating in place can be a more budget-friendly alternative.
  • Customization: Rather than adapting to a new space’s constraints, you can tailor your existing space to your needs.
  • Sustainability: Instead of seeking new spaces and potentially wasting resources, why not optimize what you already have? It’s a nod to both environmental and financial sustainability.
  • Operational disruptions: Even with the best plans in place, renovating while continuing operations can disrupt the regular flow of business. Noise, dust, and the movement of contractors can distract employees or inconvenience customers.
  • Extended construction time: Because contractors might need to work around business hours or move in phases to accommodate business operations, renovations might take longer than if the space were vacant.
  • Safety concerns: With ongoing operations and renovation work occurring simultaneously, there’s a potential risk to both employees and customers. Appropriate safety measures need to be stringent enough to protect all parties.
  • Stress on staff: Employees might find working in a construction zone stressful, reducing productivity or job satisfaction.

How to minimize disruption

Navigating a renovation in your commercial building without disrupting business requires a blend of foresight and creativity. Start by embracing a crystal-clear roadmap, weaving the renovation journey around your busiest hours, and potentially nudging the most disruptive tasks to off-peak times.

Shield your clientele and staff from the chaos using stylish partitions, turning barriers into décor pieces. Keep the air crisp with top-notch ventilation, ensuring the ambiance remains inviting. Capitalize on the power of communication, updating stakeholders regularly, and turning potential inconveniences into shared adventures. Remember, with every brushstroke and hammer thud, you’re sculpting a brighter future for your business. Embrace the transformation journey!

Tips for a successful renovation in place

Renovating a commercial space is a huge undertaking. Here are a few tips for a successful renovation in place:

  • Budget wisely: Have a detailed budget and plan of action for your renovation project. Discuss your plans and budget with your contractor before the renovation begins.
  • Realistic scheduling: Spend time scheduling the project, keeping in mind business operations, contractor schedules, supply deliveries, holidays, and anything else that can impact your timeline.
  • Permits: If your project requires any permits, be sure to secure them before the project begins.

Renovating your commercial space without the need to relocate by using a renovation in place strategy offers a multitude of benefits, including minimized downtime, cost-efficiency, customization, and sustainability. While it may come with some operational disruptions and extended construction timelines, with careful planning, clear communication, and a focus on safety, you can navigate these challenges successfully.