Moving servers to a new data center is a high-stakes operation. Between the risk of equipment damage, the potential for data loss, and the challenge of minimizing downtime, it’s easy to feel overwhelmed. But with the proper planning and an experienced team, you can reduce disruption and ensure a successful transition.
Here are five expert tips to help you relocate your servers smoothly and securely.
Key success factors for a server relocation
Preparation and experience are critical when relocating data center equipment. A successful move involves much more than transporting hardware, it requires strategic planning, precise timing, and careful coordination. Proper shutdown, de-racking, server packing, shipping preparation, re-racking, and creating a thorough testing plan – every step matters.
1. Take inventory of your server room
Start by creating a comprehensive inventory of your current environment. Document all equipment – including servers, switches, storage devices, and cables – along with serial numbers, configurations, and dependencies.
This inventory will help you:
- Identify what’s moving, what’s being decommissioned, and what may need upgrading
- Ensure proper placement and reconnection at the destination
- Reduce the risk of errors or missing components during reinstallation
2. Confirm and coordinate your data backup plan
Before the move, ensure your internal team has performed and validated full data backups. Don’t just back up – test your restore procedures to ensure the data is complete and functional.
3. Use proper packing materials and label everything
Protecting your equipment starts with the right materials and labeling system. We recommend:
- Anti-static bubble wrap or custom foam for sensitive components
- Secure, clearly labeled pouches for cables and accessories
- Easy-to-read labels for each server, component, and rack unit
- Detailed packing lists that match your inventory sheet
Accurate labeling and organization at this stage will save time and reduce errors during reinstallation.
4. Plan the move strategically
Minimize disruption by scheduling your move during low-usage periods, such as weekends or off-hours. Consider how to prioritize and sequence equipment to reduce downtime – for example, using a “hot truck” for mission-critical systems that need reinstalling and operational quickly.
5. Partner with server relocation specialists
A server move is not just a logistics challenge – it’s a high-risk operation that requires specialized knowledge. At JK Moving, our experienced project managers and server relocation technicians help you manage every detail.
- Secure direct access routes from loading docks to server rooms
- Confirm elevator availability and size compatibility for racks
- Determine whether equipment will be moved, racked or de-racked
- Identify any unique requirements for your new location
Additional considerations for server relocation
- Rack vs. de-rack: Determine whether servers will travel installed in the rack or individually packed. This depends on weight, size, and transport conditions.
- Power-down timing: Plan for systems that require extended shut-down and cooling time.
- Load & unload plan: Develop a detailed step-by-step plan for loading and reinstallation to avoid delays or rework.
- Device tracking: Ensure traceability of all components throughout the move and staging areas.
- Reconnect services: Clarify who will handle disconnect/reconnect procedures for your move – internal teams or external technicians.
- On-site support: Consider having expert support from your moving partner on-site during both the disconnect and reconnect phases.
Move with confidence
Relocating servers doesn’t have to mean disruption or downtime. With careful planning, detailed coordination, and the right relocation partner, you can protect your equipment and data – and get back up and running quickly.
At JK Moving, our IT project managers and relocation experts are here to support your server move every step of the way. Whether you’re moving a single rack or an entire data center, we help make the process efficient, secure, and stress-free.