Commercial Moving Checklist

Office Moving Checklist

What to do when for a smooth, successful office relocation

Print out or download step-by-step guidance from North America’s largest independent moving company, JK Moving Services.

4-12 Months Before the Move

  • Choose your company’s internal move coordinator
  • Select an IOMI® certified relocation company
  • Identify items needed for the new space and assess any modifications or renovations; Select needed suppliers and contractors
  • Share this moving checklist with your colleagues

12 Weeks Before the Move

  • Identify and label materials to be moved, recycled, or donated

8 Weeks Before the Move

  • Identify and update company subscriptions, mailing addresses, and stationery
  • Move archival files and documents to a storage facility

6 Weeks Before the Move

  • Determine employee office and seating assignments at the new location

4 Weeks Before the Move

  • Instruct employees to identify personal items to take home
  • Clean and pack common areas
  • Identify which areas and staff require packing assistance
  • Receive file and storage area labels from your relocation company
  • Give your relocation company a point of contact for the move period
  • Host an “All Hands” staff meeting about the move and schedule move training sessions

2-3 Weeks Before the Move

  • Conduct move training and distribute move packs for employees who did not attend the "All Hands" meeting
  • Verify that all personal items have been removed

1 Week Before the Move

  • Continue packing all areas
  • Conduct the final walk-through with the relocation company: verify packing is complete, inspect labeling, and verify that file cabinets, refrigerators, and pantries are empty

Day of Relocation

  • Collect all office keys
  • Double-check that cabinets are empty
  • Provide final reminder to staff to take home any personal items and laptops

Delivery Day

  • Be present to guide the Crew about placement of boxes and furniture
  • Check each item off the inventory list

First Post-Move Business Day

  • Encourage staff to prioritize unpacking and note any concerns
  • Work with your relocation company on any issues